Hello! I'm Gail aka Spreadsheet and Systems Queen. My clients often say, "everyone should have a Gail." I love to be the ducks legs rapidly kicking under the water so you can calmly float above keeping your non profit or business floating along, building capacity and growing.
As your operations manager, I lead the back end of your business so you can focus on growth. Not ready for a long-term relationship yet? Check out my resources and Done for You Services!
I offer a comprehensive suite of services designed to empower non-profits, small businesses, and vacation rental owners, enabling them to grow and build capacity without breaking the bank. My goals when working with you include:
Let's solve the areas of bottle neck in your business!
Tech Stack Assessment & Implementation:
Don't waste your valuable time vetting technology just to have it not meet your needs or sit unused because you don't have the time or skill to implement it.
CRM systems, including donor software
Project management software
Email marketing platforms
Booking, reservations, and property management systems (for vacation rentals)
Payroll, invoicing, and other financial tools
Website platforms
Entrepreneurship can be lonely. And as a business leader, your focus should be on vision and growth, not getting bogged down in the granular details of planning and analysis.
My role is to provide the critical support system that allows you to operate at your highest level. This includes:
Sharing the Mental Load: I am a confidential sounding board, helping you process ideas, vet decisions, refine ideas and organize complex thoughts. I track the details, manage the follow-ups, and synthesize complex information, freeing up your mental bandwidth to focus on high-impact leadership activities. You get the benefit of a dedicated strategic partner who is fully invested in your success without the overhead of a full-time executive.
Achieve Strategic Clarity & Execution: Transform your big-picture vision into a concrete, step-by-step plan. I help translate your vision into actionable roadmaps, identify potential roadblocks, set meaningful KPIs, and track progress to ensure your entire operation is aligned with your ultimate goals. This unbiased, data-driven viewpoint helps you navigate critical decisions and avoid common blind spots.
Financial Foresight & Analysis: I provide financial planning support, from building budgets and cash flow forecasts to modeling scenarios for new initiatives. Move from reacting to your finances to proactively shaping them with the analysis and forecasting you need to make informed decisions, optimize resource allocation, and drive profitable growth. This ensures that your strategic ambitions are grounded in financial reality and that you have a clear view of your company's fiscal health.
Free Up Your Mindspace. Sharpen Your Focus.
The result is greater clarity, reduced stress, and the confidence that your operational and financial backbone is robust, allowing you to lead with vision and focus.
Let me manage the operational complexities so you can reclaim your time and energy for innovation, leadership, and what matters most.
As your contracted Operations Manager, I provide more than just execution; I offer dedicated executive-level partnership to share the mental load.
Strategic Sounding Board: Your confidential partner for refining vision, stress-testing ideas, and translating long-term goals into actionable quarterly and annual plans.
Financial Co-Pilot: We'll build robust financial models, develop insightful budgets and forecasts, and analyze performance to ensure every strategic decision is financially sound.
Cognitive Offload: I track the details, manage the follow-ups, and synthesize complex information, freeing up your mental bandwidth to focus on high-impact leadership activities.
Objective Perspective: Providing an unbiased, data-driven viewpoint to help you navigate critical decisions and avoid common blind spots.
We've worked with non-profits, small business owners, and growing companies across many fields. Some of our areas of specialities include:
Not ready for a long-term partnership? We can begin with a focused, project-based engagement. It's a perfect way to get a feel for how I work while tackling an immediate need on your to-do list.
I understand that committing to a strategic partner is a significant step. That's why I offer project-based services designed to deliver quick wins. Here are a few ways I can make an immediate difference:
Done-for-You Graphic Design: I will create eye-catching designs that enhance your brand and messaging, including:
Brochures and flyers
Social media graphics
Welcome Books
Sponsorship Packages
Done-for-You Writing: Clear and compelling content is essential. We craft persuasive and engaging written materials such as:
Fundraising appeal letters
Website copy
Blog posts
Email marketing campaigns
Property listings and guest guides (for vacation rentals)
Website Updates: Ensure your digital presence is current, professional, and driving results with timely updates and improvements. (Competent in Wix, Squarespace, and Go Daddy website platforms)
Content updates
Automations- ie. connecting your lead generation to your CRM
Design improvements
I only have so much capacity to take new clients... and, I can't stand to have all I have learned and created go to waste. So, I have create libraries of templates and resources to help you save time and grow your organization!